A cleaning checklist isn't just for new providers. It's a baseline you should review regularly to make sure nothing is slipping. Use this as a starting point for your space, then customize it based on your industry and square footage.
Daily Cleaning Checklist
- Empty all trash and recycling bins
- Replace trash liners
- Wipe down all high-touch surfaces: door handles, light switches, elevator buttons
- Clean and disinfect all restrooms (toilets, sinks, mirrors, counters, floors)
- Restock paper towels, toilet paper, and soap
- Clean break room / kitchen: counters, sinks, exterior of microwave and fridge
- Vacuum high-traffic areas (lobby, hallways, conference rooms)
- Spot-clean glass at entry doors and partitions
- Sweep and mop hard floors in restrooms and kitchen
Weekly Cleaning Checklist
- Vacuum all carpeted areas
- Mop all hard floors
- Dust all horizontal surfaces: desks, window sills, shelves, baseboards
- Wipe down chairs and seating upholstery
- Clean all interior glass and mirrors
- Wipe down all cabinet and drawer faces
- Clean and disinfect all phone handsets and shared equipment
- Dust and wipe monitor screens (with appropriate cloth)
- Clean inside of microwave
- Wipe appliance exteriors in break room
Monthly Cleaning Checklist
- Vacuum upholstered furniture
- Wipe down all door and window frames
- Clean vents and air return covers
- Dust ceiling fans and light fixtures
- Spot-clean walls near switches and handles
- Deep clean refrigerator interior
- Clean window blinds and treatments
- Wipe down all baseboards
- Inspect and report any maintenance needs
Quarterly / As-Needed Tasks
- Deep carpet cleaning or extraction
- Hard floor stripping, buffing, or waxing
- Power washing entryways or loading docks
- Exterior window cleaning
- Full kitchen deep clean (behind and under appliances)
How to Use This Checklist With Your Provider
Walk through it before signing anything. Ask your provider to line-item confirm which tasks are included in their standard service, which require a separate quote, and at what frequency. Get it in writing in your scope of work.
When you work with Evermark, you get a written scope of work before we start. itemized by frequency and area. No ambiguity about what's included.
Red Flags to Watch For
- Provider can't confirm a specific cleaning frequency per task
- No written scope of work before starting
- Scope changes after you sign
- Billing surprises for "add-on" tasks that should be standard
This checklist covers most professional office environments. For medical, dental, or restaurant spaces, the requirements are stricter. Your provider needs to be vetted accordingly.
Want a provider who covers every item on this list? Office cleaning and janitorial services. Evermark delivers a written scope of work before the first visit, itemized by frequency and area.